Médecins Sans Frontières is a private, international organisation. The organisation is made up mainly of doctors and health sector workers and is also open to all other professions which might help in achieving its aims.
Médecins Sans Frontières provides assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict. They do so irrespective of race, religion, creed or political convictions.
- Place of Recruitment: Bauchi
- Work location: Ganjuwa
- Type of Contract: Fixed Term Contract (Renewable))
Main Purpose
Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives.
Job Description
1. HR Documentation & Compliance:
- Ensure proper filing of all HR records (recruitment files, contracts, payslips, certifications, roosters, leaves, etc.).
- Maintain and update personal files for MSF and Incentive Staff, ensuring accuracy and compliance.
- Under the supervision of HR Manager, verify compliance with legal requirements for contracts, amendments, and employee documentation.
- Assist in audits or inspections related to HR documentation when required.
2. Payroll & Payments Administration:
- Support payroll processing by verifying attendance, leave records, and other relevant inputs.
- Distribute monthly payslips, ensuring accuracy in salary adjustments, allowances, and deductions.
- Under the supervision of the HR Manager:
- Prepare MoH Incentive payroll calculations and ensure timely payments.
- Ensure weekly submission of payments for the Daily Workers.
3. Rosters & Timekeeping:
- Track and confirm timely submission of monthly rosters by Supervisors/Managers before month-end.
- Ensure all rosters are verified for accuracy prior to payroll processing.
4. Recruitment & Onboarding Support:
- Assist the HR Manager in recruitment processes and Daily Worker Pool preparation.
- Support Supervisors and Managers in onboarding and staff orientation for new hires.
5. Training & Performance Management:
- Organize and coordinate logistics for training sessions (venue, materials, stationary, food, attendance tracking, etc.).
- Follow up with line managers to ensure timely completion of staff appraisals.
6. HR Communication & Administrative Support:
- Disseminate HR-related information to staff (announcements, policy updates, meeting schedules).
- Provide logistical support for HR meetings (scheduling, minutes, documentation).
- Assist in translating HR documents into the local language when needed.
7. Additional Duties:
- Assist the HR Manager in follow-ups for Service Contracts.
- Fill the HR Assistant gap in Bauchi Project office whenever required.
- Perform any other HR/administrative tasks as delegated by the Project HR Manager.
Requirements
Education : Bachelor’s degree, Certification or Degree in HR is an asset,
Experience: Essential previous working experience of at least two years in relevant jobs.
Languages: Desirable experience in MSF or other NGOs in developing.
Knowledge: Essential computer literacy (word, excel, internet)
Language: English and Hausa language are essential.
Competencies
- Results and Quality Orientation L2
- Teamwork and Cooperation L2
- Behavioural Flexibility L2
- Commitment to MSF Principles L2
- Stress Management L3
Applications must be in English and include:
- Complete CV and Cover Letter.
- Updated contact details including present and permanent address and ID
- Contact information of the previous employer/s for reference.
Application Dealine April 25th, 2025, at 4:00PM
Method of Application
Interested and Qualified should Go to:
Click Here To Apply
NOTE:
“Only shortlisted candidates will be contacted”
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