Coordinator – Washington DC (hybrid) at Malala Fund

About Malala Fund

Registered in the U.K., U.S. Nigeria, and Pakistan, Malala Fund is working toward a world where all girls can learn and lead. Malala Fund advocates for resources and policy changes needed to give all girls a secondary education. The girls we serve have high goals for themselves and we have high expectations for leaders who can help them. We invest in local education leaders and front-line organizations, the people who best understand girls in their communities in regions where most girls are missing out on secondary school. We give girls the tools they need to advocate for education and equality in their communities and a platform for the world to hear their voices. We believe girls should speak for themselves and tell leaders what they need to learn and achieve their potential.

About the position

The External Affairs team is seeking a Coordinator to provide temporary backfill support to the External Affairs Coordinator during their parental leave. The Coordinator will work a 50% schedule and ensure continuity of administrative and coordination functions to maintain operational efficiency and team support for a one year term between August 2025 and July 2026.

Type/Location:  1 Year Term – Part Time 50% – DC Office/Hybrid

Responsibilities

Executive Support to the Chief of External Affairs – 25% (5 hours per week)

• Plans and coordinates the day-to-day schedule for Malala Fund’s Chief External Affairs Officer.
• Compiles and helps prepare pre-read documents, interview briefs and trip books to ensure the Chief of External Affairs is well prepared for all meetings and events.
• Provides logistical support for travel, including booking travel, hotels, visas.
• Prepares monthly expense reports in accordance with internal policies and timelines.
• Assist with other coordination or administrative tasks as assigned by the department lead or designate.

Departmental Administrative Support 25% (5 hours per week)

• Process approximately two additional expense reports per month in accordance with internal policies and timelines.
• Book travel arrangements for staff as needed, including flights, accommodations, and local transportation, ensuring cost-effectiveness and compliance with travel policies.
• Organize and maintain digital files and documentation within the team’s shared drive, ensuring logical structure, version control, and accessibility.
• Conduct light research to support ad hoc projects, summarizing findings and providing relevant resources or recommendations.

Departmental Coordination 25% (5 hours per week)

• Schedule both recurring and ad hoc team meetings, ensuring availability of required participants and resources.
• Prepare and distribute meeting agendas when required.
• Attend meetings as needed to take accurate and concise notes, and document and circulate action items.
• Draft correspondence and memos related to department-wide objectives.

Project Management Support 25% (5 hours per week)

• Provide light project management support for major team initiatives, including tracking timelines, milestones, and deliverables.
• Proactively follow up on action items, liaising with relevant team members to ensure progress
• Draft and maintain workback plans and trackers for department-wide projects.

Deliverables

• Timely processing of all monthly expense reports.
• Calendar management and smooth facilitation of team and Chief’s meetings.
• Accurate meeting notes with clear action items.
• Updated shared drive and project tracking documentation.
• Timely travel bookings and itineraries.
• Responsive and reliable support on ad hoc tasks.

Application Dealine not specified 

Method of Application 

Interested and Qualified should click link below to Apply.

CLICK HERE TO APPLY 

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