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Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people to help them recover their dignity and regain self-sufficiency. PUI has been operating in Nigeria since 2016, initially establishing its presence in Borno State with a field office in Maiduguri.
We are recruiting to fill the position below:
Job Title: Deputy Grants Manager
Location: Abuja (FCT)
Employment Type: Contract
General Objective
- Under the direct management of the Grants and Partnership Manager, the Deputy Grants Manager primary objective is to guarantee full compliance with donor contractual obligations while overseeing the end-to-end cycle of analytical reporting, from data collection and internal validation to final submission.
- The role ensures the timely delivery of accurate financial and narrative reports, participates in project proposal development, and coordinates the distribution of key documents between headquarters and field missions.
- Additionally, the Deputy Grants Manager strengthens external communication by adhering to donor visibility requirements and representing the mission in humanitarian coordination meetings to foster strategic partnerships.
Responsibilities and Tasks
To Ensure Compliance with Donor Contractual Obligations and Contribute to the Production of Analytical Narrative Reports for Ongoing Projects:
- He/she is responsible for coordinating the reporting processes from launch to submission to the donor.
- He/she is responsible for ensuring financial and narrative reports of the programs as well as required annexes are submitted on time.
- He/she coordinates the country office report review stage by ensuring relevant contributors review and comments the report [IL1] [JG2] as well as the several back and forth with the field offices.
- He/she is responsible for ensuring that donors’ questions [IL3] [JG4] are answered on the reports submitted.
- He/she will contribute to the data collection necessary for the preparation of the reports, liaising with the concerned field teams
- He/she ensures that the reporting templates used for donors are in compliance with official formats
- He/she ensures that field teams have the final versions of proposals, donor reports, approved budgets and contracts when a new project is signed
- He/she is responsible for ensuring compliance with donor guidelines and contractual obligations in the formulation of reports and during project implementation, in collaboration with the Deputy Program Manager, the Administrative and Financial Coordinator and the Logistics Coordinator.
- He/she reviews the content and form of the reports and ensures the consistency of the data, spelling, grammar, compliance with the objectives and information on the indicators.
- He/she coordinates the internal monthly reporting process from launch to finalization.
- He/she ensures that the reports are shared with the donors, that the latest versions are archived.[IL5][JG6]
- He/She is in charge of coordinating the contractual follow-up of ongoing projects (Cost Extension and No Cost Extension requests)
To Participate in the Development of Project Proposals:
- He/she ensures that the donor guidelines are well understood by the team in charge of preparing the proposal through the elaboration of a summary note of the calls for expression of interest
- He/she participates in the drafting of project proposals, requests for amendments, and participates in the elaboration of all documents intended for donors
- He/she participates in the follow-up of the project development
- He/she participates in the elaboration of responses made to donors in the framework of project development
- In collaboration with the Administrative and Financial Coordinator and the implementation team, he/she participates in monitoring the budget development for new and ongoing project proposals to ensure consistency with the narrative sections;
- He/she contributes to funding opportunities watch
To Ensure the Distribution of Internal and External Documents at HQ and the Mission:
- He/she leads kick-off meeting preparation and implementation
- After validation by the Grants and Partnership manager, he/she sends internal and external reports to headquarters respecting internal validation and external contractual deadlines.
- He/she helps prepare internal meetings, writes the reports and share with the Senior Management team or the HQ when relevant (e.g. go/no-go meeting minutes…)
- He/she updates grants tools such as the Grants follow-up on a regular basis to ensure information is centralized and available
- He/She regularly sends the updated reporting schedule to the entire team.
To Participate in the External Communication of the Mission:
- He/she ensure compliance with donor requirements related to communication and visibility
- He/she ensure that country office and field office team members are aware and understand donor requirements by sending recurrent reminder on the donor guideline at the project start and throughout.
- He/she oversee success stories process from launch to archiving or publication
- He/she maintain updated a communication planning detailing key moment for publication on social media.
- He/she consolidates communication report for donors
- He/she centralizes the photos/videos of projects and feeds the photo/video library.
- He/she consolidates information and works on the presentation of external documents (evaluation reports, impact studies, etc.) which he/she submits for review to the Grants & Partnership Manager.
- He/she prepares the mission presentation documents on the base of the mission strategy.
- He/she participates in the formulation of mandatory reports for the authorities
To participate in the representation of PUI to humanitarian coordination meetings:
- He/she attends certain meetings at the request of the Grants and Partnership Manager and provides a written report
- Tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.
Mandatory Requirements
Language skills:
- Excellent writing and editing skills in English.
- Excellent interpersonal communications skills in English.
- Excellent interpersonal communications skills in Nigerian local languages (Hausa, Kanuri, Fulani etc.,) is a plus.
Education degree:
- Degree in project management, political sciences, international development, public administration, business, social science or other relevant areas; or equivalent professional experience.
Work experience:
Employmentmarket analysis
- At least two years of experience in a similar role and/or areas of program development, project management, donor reporting and grant compliance for an international NGO.
- Experience in creating communication products (i.e. articles, success stories, etc.).
Computer skills:
- Excellent computer skills, including ability to operate Microsoft Word, Excel, PowerPoint, Project and database management software.
Other skills:
- Excellent command in writing and editing documents under deadline pressure
- Organization, priority management and respect of deadlines
- Adaptability to changing priorities and ability to handle multiple tasks simultaneously
- Good resilience to stress
- Strong presentation and communications skills
- Ability to work on own initiative and collaboratively as part of a diverse team and manage a varied workload.
Salary
N923,000 per month.
Application Deadline: 30th August, 2026.
METHOD OF APPLICATION
Interested and qualified candidates should use link below to Apply.
