About SustyVibes
SustyVibes (Sustainability Vibes) is a youth-led organisation making sustainability
relatable, actionable, and cool for young people. Since 2016, we have led multiple
advocacy and community-based projects aimed at fostering youth climate
resilience. As we enter our next chapter, we are implementing the North Star project, a restructuring and growth process designed to strengthen our people, systems, and long-term impact while staying true to our values of care, creativity,and community. We currently have operations in Nigeria, the United Kingdom, and
the United States.
Job Title: Executive Assistant to the Founder (Intern)
Job Details
● Contract Type: Internship (6 months, renewable based on performance and
organisational needs)
● Stipend: Modest monthly stipend (150k/monthly)
● Working Hours: 20 hours per week (flexible schedule)
● Tools: Laptop required (organisation may provide)
Role Summary
The Executive Assistant to the Founder (Intern) provides administrative support
to the founder on day-to-day tasks. We are seeking a candidate who is kind,
creative, understands the pressures a Founder faces, follows up the first time, and
pays close attention to detail.
Working closely with Sustyvibes’ Founder, the intern will assist with task
management, calendar coordination, meeting preparation, basic reporting and
presentation support, and email and social media management. The role helps
ensure that priorities are tracked and logistics are handled efficiently, allowing the
Founder to focus on strategic leadership and organisational growth.
This role is ideal for someone highly organised, detail-oriented, proactive, and
interested in gaining exposure to executive coordination within a fast-paced,
mission-driven organisation.
What You’ll Do
Executive Office & Strategic Support/Coordination
● Support scheduling, preparation, and documentation of Board of Trustees and
Advisory Board meetings.
● Track Board action points and ensure timely follow-up across leadership.
● Manage the Founders calendar, priorities, and scheduling to ensure alignment
with organisational strategy.
● Make and coordinate calls on behalf of the Founder, ensuring clear
communication and appropriate follow-up with stakeholders.
● Represent the Founder at selected meetings or events where required,
ensuring accurate communication of key messages and feedback.
● Prepare briefing documents, talking points, and summaries for high-level
meetings and engagements.
● Assist with screening and organising incoming emails and messages.
● Draft simple responses or follow-up messages where appropriate.
● Help ensure timely communication between the Founder and internal teams.
● Support coordination of senior leadership meetings, including agenda setting
and minutes.
External Relations & Communications Support
● Coordinate logistics for high-level stakeholder meetings, donor engagements,
and external events.
● Assist in preparing reports, proposals, and correspondence for partners and
funders.
● Support with website and social media management, ensuring full visibility of
the founder’s activities.
● Ensure timely and professional communication with key stakeholders.
● Support documentation of external engagements and partnership
discussions.
Operational & Personal Support
● Maintain organised filing systems (digital and physical, where applicable).
● Support expense documentation and administrative processes linked to the
Executive Office.
● Support travel planning by helping research flights, accommodation, and
event logistics.
● Assist with preparing travel schedules and meeting itineraries.
- Provide personal administrative support as needed, including shopping
● Ensure confidentiality and discretion in handling sensitive tasks and
information.
Cross-Functional Coordination
● Liaise with Heads of Departments to gather information required for reporting
and decision-making.
● Support alignment between the Executive Office and Operations, Finance,
Programs, and People & Culture teams.
● Help track tasks, deadlines, and follow-ups from meetings involving the
Founder.
● Provide administrative support to ensure commitments and deliverables are
documented and monitored.
● Help streamline workflows within the Executive Office to improve efficiency
and clarity.
Systems & Process Support
● Assist in reviewing and improving internal workflows and processes.
● Support the adoption and use of digital collaboration tools such as Google
Workspace, ClickUp, and Zoom.
● Provide feedback to strengthen coordination and team efficiency.
What We’re Looking For
● Bachelor’s degree in a relevant field.
● Minimum of 0-2 years’ experience in an executive support, administrative, or
coordination role (nonprofit or mission-driven experience preferred).
● Strong organisational and time-management skills.
● Excellent written and verbal communication skills.
● High level of discretion, professionalism, and judgment.
● Strong alignment with SustyVibes’ mission and values.
Key Competencies
● Executive-level coordination and prioritisation
● Attention to detail and structured documentation
● Confidentiality and discretion
● Proactive problem-solving
● Clear communication
● Ability to manage multiple competing priorities
● Professional maturity and reliability.
Application Deadline:16 , August 2026
METHOD OF APPLICATION
Interested and Qualified candidates should use link below to Apply.
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