Operations, Facilities and Travel Administrator (Maternity cover) at Civicus

About CIVICUS

CIVICUS exists to defend people power. As a growing global alliance of over 15,000 members in 188 countries, we work together to monitor violations of basic civic freedoms, call out the perpetrators of violations and strengthen the power of people to organise by supporting a more accountable, effective and innovative civil society. We strive to promote excluded voices, especially from the Global South.

About the Role

CIVICUS requires maternity cover for the Operations, Facilities and Travel Administrator. This position is responsible for implementing all aspects of Facilities, Health and Safety (including general maintenance, parking, assets and equipment), provides general operations support to the Cluster, and provides secondary support to Travel (working closely with the Travel and Facilities Administrator). This role will work closely with and be responsible for general support to the Operations Officer.

This role requires the ability to manage and prioritise multiple work streams effectively, attention to detail, effective teamwork, and a hands-on proactive approach.

Key Requirements                                                                                   

• A degree or Diploma in Office administration or similar (or equal office experience)
• Fluent in English (written and spoken); second language an advantage
• Excellent IT skills (including MS Office)
• Project and/or facilities management experience

Person Specification

Education, Language & Qualifications

·     A degree or Diploma in Office administration or similar (or equal office experience)

·     Fluent in English; second language an advantage

Essential Knowledge, skills and Experience

·     2-3 years’ experience in relevant field/ functional area

·     Good verbal and written communication skills in English

·     Good IT skills, including experience with MS Office

·     Commitment to CIVICUS’s vision, mission, values and ways of working

·     Meeting preparation experience (including logistics and minute-taking)

·     Project and/or facilities management experience

·     Good people skills

Desirable Knowledge, skills and Experience

·     Deadline-driven

·     Efficiency and organisational skill

·     Innovative, with interest and aptitude for learning new skills

·     Functions well in a team

·     Independent and proactive worker

·     Ability to assess and prioritise multiple tasks

·     Excellent attention to detail

·     High level of confidentiality

Method of Apply

Interested and Qualified should click Here to Apply 

Application Deadline is 23 February 2025 at 11:59 PM SAST.

Your application should comprise of:

• A full CV, including educational and professional qualifications, a full employment history showing the more significant positions, responsibilities held, and relevant achievements.
• A covering note of not more than 1 page outlining your motivation for applying for the role.

Short listed candidates will be contacted 2 weeks after the closing date to schedule interviews.

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