Procurement Officer At Hope and Rural Aid Foundation (HARAF)

Hope and rural aid foundation is a local non-governmental organisation that works nation-wide with major focus in Northeast Nigeria to promote health, education, food security and livelihood; supporting the needs of internally displaced persons, and serving the vulnerable. We have a workforce of about 25 and a growing community of more than 75 volunteers cut across our different working sectors within the North eastern states of Nigeria.

Location: Yola, Adamawa State
Job Type: Eleven (11) months contract

About the Job

The procurement Officer support the effective and transparent management of procurement processes in line with donor and HARAF policies. The officer ensures the timely and cost-effective acquisition of goods and services required for the organization. The role involves sourcing vendors, negotiating contracts, and ensuring compliance with procurement policies and regulations.

Key Responsibilities:

• Source high-quality, cost-effective goods and services, build supplier relationships, and maintain an up-to-date supplier database.
• Conduct market analysis to ensure HARAF engage with the right suppliers for the right product.
• Work with program team to manage procurement plans for their various projects while identifying opportunities for cost savings
• Design procurement performance monitoring tools and dashboards.
• Track key procurement indicators to monitor efficiency, compliance, and turnaround time.
• Ensure procurement processes are transparent, competitive, and compliant with organizational and donor requirements.
• Maintain and update vendor databases, ensuring due diligence and value for money.
• • Prepare and manage procurement documentation, including RFQs, bids, purchase orders, and contracts.
  • Evaluate supplier bids based on cost, quality, and delivery timelines.
  • Liaise with vendors, suppliers, and service providers to negotiate favorable terms
  • Establish and maintain strong relationships with vendors and suppliers.
  • Negotiate favorable terms and conditions to achieve cost savings.
  • Monitor vendor performance and address any issues related to quality or delivery.
  • Maintain a database of approved suppliers and regularly review their performance.
  • Maintain accurate records of all procurement transactions for auditing purposes.
  • Ensure adherence to organizational policies, procurement guidelines, and ethical standards.
  • Address and resolve any compliance-related issues in the procurement process.
  • Identify opportunities to streamline procurement processes and enhance efficiency.
  • Develop strategies to reduce procurement costs without compromising quality.
  • Monitor and report on key procurement metrics to inform decision-making.
  • Identify risks in procurement activities, such as supplier dependency or delays.
  • Develop contingency plans to mitigate supply chain disruptions.
  • Ensure the availability of critical supplies during emergencies.
  • Monitor market conditions to anticipate risks and adjust procurement strategies.
  • Prepare regular reports on procurement activities, including cost analysis and supplier performance.

Qualification/professional competencies:

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or related field.
• Professional certification (e.g., CIPS, NIPSM, ISM) is an added advantage.
• Minimum of 3 -5 years’ experience in procurement or supply chain management, preferably in an NGO or donor-funded project.
• Strong knowledge of procurement regulations and donor compliance (e.g., USAID, EU, UN).
• Strong knowledge of procurement processes, contract negotiation, and vendor management.
• Experience with inventory management systems and ERP software.
• Familiarity with humanitarian sector procurement regulations and standards.

• Awareness of market trends and emerging technologies in supply chain management.
• Knowledge of financial principles related to procurement and inventory control.
• High integrity, transparency, and commitment to accountability.
• Proficiency in MS Office and procurement/ERP software.
• Knowledge of sourcing and vendor management
• Attention to details and organizational skills
• Knowledge of the Nigerian Procurement Law
• Excellent verbal and written communication skills.