Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare.
Job Title: SUPPLY CHAIN OFFICER
Location: Abuja
Contract Period: Definite (Subject to successful completion of the probationary period)
Main Purpose
Organizing and supervising the daily supply chain activities and the teams associated, in the coordination or project level, according to MSF protocols and standards in order to ensure the optimal running of the mission.
Main Duties and Responsibilities
- Supervising and organizing the daily activities of the Supply Chain team, including Supply Supervisors, and ensuring they perform the tasks linked to their role.
- Being responsible for the order, purchase, stock and freight management in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities
- Monitoring and ensuring a smooth-running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.
- Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data.
- Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
- Collecting claims from the field, analysing causes, and making corrective actions.
- In collaboration with the Supply Supervisor (if any) and in coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development, and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required.
- Informing the Logistics/Supply Manager in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making.
- Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission.
MSF Context Specific Accountabilities.
Objective 1: Order Management
- Objective: Ensure the follow up of local and international orders.
Indicator: Local orders folllow up are monitored and shared twice a month. Delivery time for local orders should not exceed 7 calendar days.; international orders follow up are monitored and shared once a month.
Objective 2. Human Resources Management
Objective: Ensure proper management of human resources under coordination (training, replacements, absences, leave, overtime).
Indicator: Evaluations are conducted once a year, available training is offered, in collaboration with SupplyCo.
Objective 3 Stock Management
Objective: Improve the management of medical and logistical stocks in coordination.
Indicator: Quarterly inventories, monthly reports are shared on time. Discrepencies should not exceed 5% maximum.
Objective 4_Transport and Customs Management
Objective: Follow up custums and transport activities in coordination with Custum and transport Officer and share regular
update on freight reception with stakeholders upon arrival.
Indicator: Provide stakeholders with timely updates on the reception of freight, including status reports on arrival, within 24 hours of freight arrival, communicate promptly on any delay or issues to stakeholders.
Minimum Required Skills and Qualifications:
Education: Essential- Degree and specialization in logistics /supply chain, or related studies
- Experience:Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures.
- Desirable proven understanding of MSF Field Supply (general knowledge of MSF equipment and kits)
Languages : English Language essential
- Knowledge : Essential knowledge in IT (Word, Excel, PowerPoint)
- Essential knowledge of the ERP UNIFIELD SUPPLY.
Competencies : Results driven and quality service orientation.
Teamwork and Cooperation
Behavioural Flexibility
Commitment to MSF Principles
Stress Management.
Application DeadLine: Wednesday 12 March 2025
Method of Application
Interested candidates should submit their application, including cover letter, resume and copy of relevant certificates and NYSC certificate/Exemption Letters using the link below: Click Here To Apply online
NB: Please note only short-listed candidates will be notified and invited for interview; MSF Belgium takes this opportunity to thank all potential candidates for their application.
Important Notice
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- Dual Employment is considered gross misconduct and hence not acceptable.
- Applications should be sent through the indicated channel else application will not be entertained.
- Only short-listed candidates will be contacted for the next steps.
- MSF reserves the right to cancel any step or whole of the recruitment process at any stage.
