FERNATIONAL
Role title :Facility & Admin Assistant
Reports to : Head, General Administration
Direct reports : Nil
Job location
Bauchi, Borno, Kaduna, Kano, katsina, Kebbi, Niger, Sokoto, Yobe and Zamfara
Contract duration
One-year renewable contract
Travel requirements
Less than twenty percent (<20%)
1. Introduction
Solina Centre for International Development and Research (SCIDaR) is an indigenous nonprofit institution that works to accelerate positive health, social, and economic reforms through high-quality program design and implementation, capacity building, implementation of scientific research and knowledge generation, as well as agenda-setting and stakeholder convening across human development sectors. Our work seeks to benefit primarily disadvantaged and under-served populations. We implement transformation programs in Nigeria and are currently expanding our footprint to several West and Central African countries. We are building a competent world-class management team to enable us to achieve our strategic growth objectives sustainably.
II. Description and Objectives
The Facility and Administrative Assistant plays a critical role in supporting the facility and administrative functions of SCIDAR at the state office level. S/He is responsible for providing efficient and effective facility and administrative support to ensure the smooth operation of the organization’s office activities and programs. The Facility and Administrative Assistant will work closely with the administrative team and other departments to assist in various tasks and projects in line with SCIDaR policy and objectives. The role holder will also be responsible for Technical Facility Support at the state offices and providing reports that facilitate the smooth state office operation.
III. Technical Responsibilities
1. Emergency Response Coordination: Act as the first point of contact during infrastructure failures, such as power outages, HVAC system breakdowns, or plumbing issues, and provide immediate solutions to minimize downtime and operational disruptions.
2. Preventive Maintenance Oversight: Develop and execute preventive maintenance schedules for critical. systems, including electrical, mechanical, and safety installations, to ensure reliability and avoid potential failures.
3. Facility Systems Monitoring: Continuously monitor key infrastructure systems (e.g. generators, water supply. security systems) using automated tools or manual checks to identify issues early and address them promptly.
4. Vendor and Contractor Management: Coordinate with service providers and contractors for specialized repairs, maintenance, and upgrades, ensuring work is completed efficiently and to the required standard.
5. Risk Assessment and Safety Compliance: Conduct regular risk assessments of facility operations, implement safety protocols, and ensure compliance with health, safety, and environmental regulations to mitigate risks and enhance workplace safety.
IV. Required competencies
a. Core requirements
1. Compelling evidence of interest in and commitment to the mission of SCIDAR
2. Demonstrated strong strategic thinking, problem-solving, and thought leadership abilities
3. Demonstrated expertise in General Administration and Core Facility Management Skills
4. Understand donor’s/Standard regulations in Facility Management
5. Advanced computer usage skills with proficiency in Microsoft® Word, Excel, PowerPoint, and use of Inventory Management Software
6. Ability to form working relationships with people at all levels
7. Excellent organizational and multitasking skills with the ability to handle conflicts
8. Strong communication and negotiation skills
9. Fast learner, open to learning from peers, subordinates, and supervisors collaboratively and at a rapid pace
10. Results-oriented performer, experienced in developing and tracking self and team with clear KPIs
b. Education and Experience
1. Academic training: Minimum of a Bachelor’s degree or its equivalent in Facility Management, Engineering, or related discipline
2. Professional credentials: Additional professional qualification/certification in Facility Management is advantageous
3. Experience: Minimum of 1-2 years progressive experience in Facility Management, General Administration, and Technical Support
V. Equal employment opportunity statement
SCIDAR is an equal-opportunity employer. We do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, gender, national or ethnic origin, age, marital status, genetic information, or any other status or characteristic protected under applicable laws.
VI. Application method
1. Send your application letter and CV as a single document to [email protected] on or before the close of business on January 24, 2025
2. The email subject/title should be Facility & Admin Assistant
Note: This engagement does not come with a relocation allowance and applicants within the states of operations would be prioritized.
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