The Economic Community of West African States (ECOWAS) is a regional group of fifteen West African countries. Founded on 28 May 1975, with the signing of the Treaty of Lagos, its mission is to promote economic integration across the region.
| Job Detail | Information |
|---|---|
| Job Title | Office Manager |
| Job Code | 20003700 |
| Institution | Office of the Auditor General of ECOWAS Institutions |
| Grade | G5/G6/G7 |
| Institution/Agency | N/A |
| Department | N/A |
| Annual Salary | G5/1 – UA27,562.22 (USD 43,487.67) |
| Status | Permanent |
| Directorate | Programme Performance Audit |
| Division | N/A |
| Line Supervisor | Director, Programme Performance Audit |
| Supervising Office | AIDE |
| Location | Abuja, Nigeria |
Role View
The Office Manager supports the smooth running of the office under the Director, Programme Performance Audit. Main duties include welcoming visitors, handling calls, managing appointments and schedules, preparing correspondence, maintaining documents, and responding to administrative needs.
KEY RESPONSIBILITIES
- Manage the supervisor’s diary, schedule and appointments.
- Receive and welcome visitors and handle telephone calls.
- Organize meetings and meeting-room bookings.
- Draft and follow up on administrative correspondence.
- Manage incoming and outgoing mail.
- Maintain filing, e-archiving and e-filing systems.
- Follow up documents requiring signatures or approval.
- Assist colleagues with administrative tasks.
- Perform other duties assigned by the supervisor.
EDUCATIONAL QUALIFICATION
- HND or equivalent in Secretarial Studies, Business Administration, Public Administration, Office Management or a related field from a recognized institution.
- Professional certification in Office Administration or Administrative Management is an added advantage.
EXPERIENCE
- Six (6) years of progressively responsible experience in administrative/secretarial services.
- Experience may include maintaining personnel and financial records and supporting planning or implementation activities.
- Knowledge of administrative policies, procedures and processes.
- Knowledge of computer software and electronic filing systems.
- Ability to prepare and manage administrative documents and templates.
- Ability to exercise sound judgment and make reasonable decisions with limited supervision.
AGE LIMIT
Below 35 years old. This age requirement does not apply to internal candidates.
LANGUAGE REQUIREMENT
Candidates must be fluent in two of ECOWAS’s three official languages:
- English
- French
- Portuguese
Knowledge of an additional official language is an advantage.
COMPUTER SKILLS
Knowledge/proficiency in:
- Microsoft Office
- Word processing
- Excel/spreadsheets
- PowerPoint
- ECM/electronic filing systems
- Email and internet/intranet tools
- Other relevant ECOWAS software
ASSESSMENT
Qualified candidates may be assessed through a written exercise and competency-based interview.
HOW TO APPLY
Interested candidates Applicants are required to submit:
- Download the application form by clicking on the link in parentheses (JOB APPLICATION FORM) and fill it out correctly;
- Attach a Curriculum Vitae (CV) and a motivation letter;
- Send all the above mentioned documents to the related e-mail addresses.
The documents should be submitted as attachments to: [email protected]
IMPORTANT ECOWAS NOTES
ECOWAS states that it does not charge applicants for application, processing, training, interviewing or testing. The position is subject to local recruitment, and the applicable ECOWAS regulations specify that General Service and related-category staff are recruited from ECOWAS citizens resident in the member state where the position is advertised.
