About TaRL Africa
TaRL Africa initiative is hosted by Empower Learning Africa, a not-for-profit organisation registered and headquartered in Nairobi, Kenya, with teams in Côte d’Ivoire, Nigeria, and Zambia and locally registered offices in Nigeria and Côte d’Ivoire. TaRL Africa began as a joint venture by Pratham and J-PAL in 2019, with the goal of supporting governments and organisations across Africa to accelerate children’s foundational skill learning using the evidence-based “Teaching at the Right Level” (TaRL) approach. TaRL Africa’s vision is for every child across Africa to have foundational skills so that they can have a better future. Our mission is to ensure education systems effectively equip children with these foundational skills.
Job Title:Associate, Administrative and Procurement
Location: Abuja FCT
Role Purpose
The position supports the Finance and Administration Manager in coordinating the administration and procurement functions of TaRL Africa Nigeria, to ensure adherence to timeliness, cost-effectiveness, efficiency, and effective management of goods and services.
Major roles and responsibilities:
Procurement:
- Support in the development of procurement policies and compliance enforcement.
- Coordinate procurement processes including effective management of RFQs, RFPs, bid analyses and evaluations, drafting procurement contracts, and reviewing supplier deliverables
- Perform due diligence and vetting of suppliers and service providers per each state
- Support the scale up of the TaRL implementation by identifying, assessing and signing contracts with vendors (hotels, car providers) in and outside of Abuja.
- Reviewing supplier /vendor contracts and service level agreements (SLAs) for approval as needed.
- Ensure the vendor database and the assets register of TaRL Africa Nigeria are always updated.
- Ensure timely delivery of goods and services as per the agreed terms and conditions, as well as invoicing and timely payment of bills.
- Ensure compliance with procurement SOPs and ensure frequent staff sensitisation on the same
- Process LPO’s in the system and ensure the same is delivered to contracted vendors.
- Receive, review and process vendors invoice through the ERP.
- Provides procurement advice and capacity building to both procurement and non-procurement staff.
- Participates in preparation of Nigeria annual procurement plans
Administration:
- Ensure all TaRL Africa Nigeria assets are properly tagged and registered in each state office
- Provide oversight and management of the movement of items and assets in the stores.
- Manage the office lease/s and operational legal contracts.
- Ensure timely attendance and provision of all office requirements/supplies including equipment, furniture and fittings, office supplies and stationery, kitchen supplies materials etc.
- Coordinate timely insurance (including renewals) of office fittings, fixtures and equipment and all other office equipment.
- Ensure timely identification and attendance to any office/equipment repairs and maintenance needs.
- Lead in asset verification exercise and ensure all assets are insured.
- Lead the recording of all official letters received by TaRL Africa Nigeria.
- Ensure the numbering of official letters from TaRL Africa Nigeria to external actors (including numbering, sending out process, acknowledge receipt recording and distribution to require department and Country Director).
- Coordinate and ensure office cleanliness, timely and sufficient office supplies.
- Manage relations with vendors and consultants.
Travel and logistics support:
- Ensure existence of prequalified car hire and taxi service providers per each state
- Coordinate vehicle bookings with car hire/taxi vendors across all operating states.
- Review car logs and communicate staff vehicle usage before drivers pick up staff.
- Verify invoices from car hire vendors to ensure rates align with agreed terms.
- Maintain an up-to-date database of car hire vendors for each state
- Coordinate and monitor flight bookings for staff, ensuring compliance with travel policies.
- Support the team in other travel and transportation arrangements as needed.
- Manage and coordinate all travel (local and international)-related matters, including liaison with travel agents, transporters, foreign missions for visas, accommodation /hotels etc.
- Support event planning, including sourcing and booking venues as per requests from various departments
Any other responsibilities may be assigned by the direct managers.
Reporting:
The Associate, Administration and Procurement shall report to the Manager, Finance and Administration. His/her dotted line will be the Senior Associate, Administrative & Procurement based in Nairobi, Kenya.
Qualifications and experience:
- A Bachelor Degree in Business Administration, Project Management, Logistics, Supply Chain Management and or procurement fields from a recognized institution.
- Training in leadership or management courses (s) in addition to the degree is desired
- At least five (05) years’ hands-on experience in logistics, travel coordination, transport management, or administrative operations.
- Proven experience managing car hire vendors, reviewing vehicle logs, and validating invoices.
- Experience coordinating staff travel, flight bookings and Visas.
Required Skills and Competencies:
- Meticulous organizational and prioritization competence, with attention to detail
- Strong coordination and communication skills.
- Ability to manage multiple requests across locations.
- Proactive attitude and ability to take initiative and work independently
- High energy levels and emotional intelligence
- A good team player
- Strong interpersonal skills, outgoing personality, and ability to work independently and effectively under pressure and on strict deadlines in a multicultural setting
- Excellent knowledge of all computer applications
- Superior oral and written communication skills in English
- Good planning and coordination skills and ability to prioritize competing priorities effectively.
- Good negotiation and relationship management skills.
Application Deadline,:22 July 2026
METHOD OF APPLICATION
Interested and qualified candidates should use link below to apply.
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